Employee Personal Records

MickTup

I presume some knowledgeable person out there will be able to help. My employee as just requested my Driving Licence and Passport Number. My issue is that I don’t believe there computer system or procedures to safeguard this material adequate. So can I refuse to submit this information??

zippypablo

If you drive company vehicles then they are entitled/obliged to check your driving licence.
Can't see why they would need your passport.

MickTup

We sometime travel oversees and would use passport number to book flights. My issue is they want to copy scan them and put them on the computer system.

Mad Roadie

yes - that is what is required when you need to apply for a visa

MickTup

I know it required to apply for a visa. My issue is they want to copy scan them and put them on the computer system. I can access the current info on any computer on our system so can anybody else. It’s not secure and if I’m giving info like this it should be?

zippypablo

Yea should be secure. I wouldn't allow them to put.my.details.on.this system.
Have they never heard of Data Protection?

derbygrimpeur

Yep, what ^ he said. The DPA requires that they keep the information secure. If they cannot do this then they are in breach of The Act

MickTup

Thought so will point this out before providing my details

Redhog14

DPA stipulates they protect you - interesting that they already have your bank details Nat Ins No, DoB and address yet you are now worried about the Passport number!

They need this as the govt are cracking down on illegal immigrants working and best practice is for them to hold your passport number. OTT if you ask me since you can't get paid with an NI number which should be linked to your citizenship, but hey what do I know?

Peddle Up!

Remember when DVLA kept our data safe and only released it in reply to law-enforcement requests?

Now it's a case of bung us £75 and it's yours mate. I can't remember giving my permission to that. :evil:

MickTup

Redhog14 wrote:

DPA stipulates they protect you - interesting that they already have your bank details Nat Ins No, DoB and address yet you are now worried about the Passport number!


Yes but this is kept separate in the payroll department we don't have open access to this. That is my worry

MountainMonster

Passport information and driver license is information publically available on the internet through various sites. Your employer having this si the least of the worries. I'm surprised your worried about your drivers license number and not your bank details and date of birth being held in a non-secure network.

Gizmodo

Peddle Up! wrote:

Now it's a case of bung us £75 and it's yours mate. I can't remember giving my permission to that. :evil:

I'm sure if you get knocked off by a hit and run driver and you manage to get their reg number, you'll be glad of it!

EdZed

Your company's data security seems to be lax and on the face of it in breach of the DPA (as others have said), personal information should not be available to everyone where you work, only those that need access to the data should be able to access it.

I suggest that you get advice from the Information Commissioner's Office first: http://www.ico.gov.uk, 0303 123 1113 or 01625 545745 - the ICO will be able to give you a definitive answer + given what you say they may want to have words with your company!

MountainMonster wrote:

Passport information and driver license is information publically available on the internet through various sites. Your employer having this si the least of the worries. I'm surprised your worried about your drivers license number and not your bank details and date of birth being held in a non-secure network.

Really, which ones?

Peddle Up!

Gizmodo wrote:

Peddle Up! wrote:

Now it's a case of bung us £75 and it's yours mate. I can't remember giving my permission to that. :evil:

I'm sure if you get knocked off by a hit and run driver and you manage to get their reg number, you'll be glad of it!

I'd expect the police to do that. :?

mouth

My old company required passport to ensure you have the legal right to work in the UK. As for the driving license, if you drive company vehicles the insurance company probably require a copy of it. Same if you're ever likely to drive a hire car on their behalf.

Wouldn't be worried myself. Seems fairly standard procedure, and they will have a procedure in place to ensure it is safe guarded.

CiB

Mouth wrote:

Wouldn't be worried myself. Seems fairly standard procedure, and they will have a procedure in place to ensure it is safe guarded.

I may be mistaken, but I sense that OP is more concerned about the information being freely available on what he tells us is an insecure system. Just saying like.

Monty Dog

Agree on data protection but would be surprised that they keep personal info on an unsecured network. We even dispose of any temporary records eg emails that allow individuals to be identified

elmsallmissile

Gizmodo wrote:

Peddle Up! wrote:

Now it's a case of bung us £75 and it's yours mate. I can't remember giving my permission to that. :evil:

I'm sure if you get knocked off by a hit and run driver and you manage to get their reg number, you'll be glad of it!

Wouldn't the Old Bill do that Buckshee?

Gizmodo

elmsallmissile wrote:

Gizmodo wrote:

Peddle Up! wrote:

Now it's a case of bung us £75 and it's yours mate. I can't remember giving my permission to that. :evil:

I'm sure if you get knocked off by a hit and run driver and you manage to get their reg number, you'll be glad of it!

Wouldn't the Old Bill do that Buckshee?

OK bad example. What about a driver reverses into your car on private land and drives off. Or a van pulls up onto your private land and off-loads a load of rubbish.

mouth

CiB wrote:

Mouth wrote:

Wouldn't be worried myself. Seems fairly standard procedure, and they will have a procedure in place to ensure it is safe guarded.

I may be mistaken, but I sense that OP is more concerned about the information being freely available on what he tells us is an insecure system. Just saying like.

I agree, as per the bit where I say I'm sure they have safeguarding procedures in place, request to see them.

As for refusing to give it, depends if you really want the job. Had a similar situation a few years ago when I was general manager of a take away which required a regular document inspection of license/insurance etc from the drivers. One in particular didn't want to produce his paperwork so I suspended him pending investigation. i got my answer two days later when I opened toe local paper to see that he'd been banned by the Courts for a hit-n-run, fortunately not while he was at work.

MountainMonster

That's a good point made by the guy above, most of the people scared to produce some documents have something to hide.

iainf72

Redhog14 wrote:

They need this as the govt are cracking down on illegal immigrants working and best practice is for them to hold your passport number. OTT if you ask me since you can't get paid with an NI number which should be linked to your citizenship, but hey what do I know?

When you apply for an NI number, you get a temporary one, if you're a new applicant. It's your date of birth + a couple of standard letters afterwards. It doesn't seem to show up for employers as not real, only to the revenue guys.

I did jury duty a few years ago and one of the guys was done for using an illegal passport, but he had a fake NI number and was managing to pay tax using it. Brilliant.

Ben6899

MountainMonster wrote:

That's a good point made by the guy above, most of the people scared to produce some documents have something to hide.

Only two pages in and already we have the "nothing to hide? Then what's the problem?" argument. Lazy and completely missing the point.